Town Clerk - Washington, OK

Listing Title:
Town Clerk - Washington, OK 

Listing Description
Clerk
REPORTS TO: TOWN ADMINISTRATOR
Location: Washington, OK
Website: https://washingtonok.gov/

How to apply: Please submit a resume and cover letter brandon@washingtonok.gov. In your cover letter, explain your interest in Washington, OK, and how your skills and experience align with our town’s mission and values.

BASIC FUNCTION:

This role is primarily administrative in nature operating within the goals, strategies, and policies of the Town Board and Town Administrator while ensuring compliance with Town-adopted policies and procedures, local, state and federal law. Work includes the preparation and maintenance of a variety of official municipal documents, issuance of various licenses and permits, and recording various documents. 

MAJOR JOB DUTIES/RESPONSIBILITIES

** The items listed below are not intended to be a complete listing of all essential functions and duties of this position.**
- As an officer of the Town of Washington shall attend all meetings of the Town Board of Trustees and the Public Works Authority and keep a journal of the proceedings of the Boards. Shall prepare notices, meeting agendas, agenda packets, and minutes. 
- Shall have custody of all documents, records and archives of the Municipality, as well as be custodian of the Municipal Seal. The Town Clerk shall attest, and affix said Seal to documents as required by Law or Ordinance and shall see that all Ordinances passed are kept on file, in the Office of the Town Clerk.
- Handles all zoning orders and appeals. Processes Town mail. Serves as custodian of comprehensive plan and Town maps. Certify all legal documents. Signs with proper official all bonds issued by city and records and keeps bond register. Maintains a workable system of filing.
- Issues licenses to businesses that require a license. 
- Manage property/vehicle and workman’s comprehensive insurance for the Town and the prospective departments.
- Perform financial bookkeeping to reconcile bank statements and financial transactions, assist with budget preparation and monitoring, ensure compliance with municipal finance regulations and audit standards
- Perform cemetery sexton duties by maintaining burial records, lot ownership and internment documentation, coordinate burial services with families, funeral homes and contractors, assign grave spaces and ensure proper documentation.
- Prepare docket; record depositions, orders & notes of court; all correspondence of court; receipt and deposit court funds; reconcile accounts; serve as secretary to the municipal judge.
- Record Court proceedings and update records accordingly; Prepare and forward Notices to suspend Drivers Licenses; Serve as liaison to Municipal Judge, Town Prosecutor, Police Department and Juvenile Authorities; Prepare Notices to Appear, Subpoenas and Arrest warrants; Research and provide pertinent information to offenders and or appropriate representative; Prepare and forward State copy of traffic citations; Prepare and distribute all correspondence, oral and written; and Prepare and forward monthly reports and funds to proper State authorities.
- Shall have such further powers and duties as may be prescribed by Ordinance, by applicable State Law, by the Town Board of Trustees, or by the Town Administrator.
- Assist with Town events outside of typical work schedule.

QUALIFICATIONS:

• Four (2) years of experience in managing fiscal operations (preferably in a local government setting); or an equivalent combination of training and/or experience which would suit the applicant with the below referenced knowledge, skills, and abilities;
• Knowledge of modern principles of public financial management, administration, budget preparation, and accounting;
• Substantial knowledge of data processing, personnel administration, and purchasing;
• Knowledge of the rules and regulations governing municipal financial management in Oklahoma;
• Knowledge of modern office management, practices, and procedures and equipment, particularly as applied to municipal accounting operations;
• Ability to maintain effective working relationships with subordinates, other department heads and coworkers;
• Ability to plan, layout and execute municipal accounting programs;
• Ability to communicate effectively, both orally and in writing;
• Skills in administration and management involve principles as well as people.
• Must obtain and carry Clerk and Municipal Court Clerk certifications.
• Must not have any felony convictions and must be bondable. 
• Preferred associate's degree in public or business administration, accounting, financial management, or a closely related field; 

(Job) Location:
Washington, OK 

Website Address (please do not delete the http://):
https://washingtonok.gov/

Contact Information -

Company/Municipality Name:
Town of Washington 

Street Address
204 North Main Street 

City
Washington 

State
Oklahoma 

Zip Code
73093 

Phone Number
405-288-2578 

Contact Job Title:
Town Administrator 

First Name
Brandon 

Last Name
Wansick 

Email Address
brandon@washingtonok.gov

Listing Expiration Date:
07/19/2026