City Administrator/Public Works Authority - Wagoner
Listing Title:
City Administrator/Public Works Authority
Listing Description
City of Wagoner
City Administrator
Job Description
Exempt: Yes
Safety Sensitive: Yes
Department:City of Wagoner
Reports To Mayor and City Council
Location:231 Church St. City Hall
Date Prepared:January 14, 2019
Date Revised:January 15, 2025
Approved by Council:March 4, 2025
GENERAL DESCRIPTION OF POSITION
Directs and coordinates administration of city government [departments] in accordance with policies determined by the Mayor and City Council for the following departments: Municipal Court, Pool, Parks & Recreation, General Government, Community Building/City Facilities, Police Department, Development Services, Fire Department, Emergency Medical Services (EMS-Ambulance), Animal Control, Street Department, Library and Cemetery.
Note: This position is appointed by the Mayor and confirmed by the City Council.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assist the Mayor in appointing department heads as provided by State laws and/or local ordinances.
2. Supervises activities of departments performing functions such as all emergency management services, construction of civic works, and purchase of supplies and equipment.
3. Assist the Mayor in Preparing annual budget and submits estimates to authorized elected officials for approval.
4. Plans for future development of urban areas to provide for population growth and expansion of public services.
5. Reviews department's workloads, schedules, personnel assignments, status of on-going work, projects, and available personnel for work assignment in order to plan civic works activities.
6. Assigns specific duties to personnel, such as enforcing of agency rules and regulations or government laws and codes, conducting investigations or research, writing technical informative, or operational reports and papers, or working on special projects, considering individual knowledge and experience.
7. Reviews reports, papers and other records prepared by personnel for clarity, completeness, accuracy, and conformance with agency policies.
8. Routes approved reports and records to City Council for action.
9. Coordinate work activities of civic works with other units [sic: Public Works] to prevent delays in actions required or to improve services to public.
10. Plans and conducts, or arranges for (in coordination with Human Resource Director) indoctrination and training of personnel.
11. Approves leave requests of supervisors, evaluates personnel performance, and initiates disciplinary actions when needed.
12. Perform any other related duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a four-year college degree, plus 5 years related experience and/or training, and 9 to 10 years related management experience, or equivalent combination of education and experience.
COMMUNICATION SKILLS
Ability to read; Ability to write and speak simple sentences as a means for basic communication. Ability to read and understand simple instructions, short correspondence, notes, letters and memos; Ability to write simple correspondence. Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence. Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization. Ability to speak effectively before groups of customers or employees. Ability to write reports, business correspondence, and policy/procedure manuals; Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to write speeches and articles for publication that conform to prescribed style and format; Ability to effectively present information to top management, public groups, and/or boards of directors. Ability to read, analyze, and understand the most complex documents; Ability to respond effectively to the most sensitive inquiries or complaints; Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.
MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane, algebra, solid geometry.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver’s License.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Certified City Manager
SOFTWARE SKILLS REQUIRED
Advanced: Contact Management
Intermediate: Accounting, Database, Payroll Systems, Spreadsheet, Word Processing/Typing
Basic: 10-Key, Alphanumeric Data Entry, Other, Presentation/PowerPoint
INITIATIVE AND INGENUITY
SUPERVISION RECEIVED
Mayor directs to achieve organization goals. Reports to the Mayor and City Council.
PLANNING
Considerable responsibility with general assignments in planning time, method, manner, and/or sequence of performance of own work, in addition, the organization and delegation of work operations for a division of employees engaged in widely diversified activities.
DECISION MAKING
Performs work operations which permit frequent opportunity for decision-making of major importance which would have considerable effect on the final attainment of multiple major activities and the organization's projects.
MENTAL DEMAND
Comprehensive and intense mental demand. Comprehensive and continual involvement with multiple divisions, departments and/or organizations. Strategic and operational management functions which relate to both the short-term and long-term time periods.
ANALYTICAL ABILITY / PROBLEM SOLVING
Minimal oversight. General oversight. Activities covered by general organizational philosophy and objectives. Solving problems in novel, non-recurring or swiftly changing situations in which the approach is not fully defined. Guidance by Mayor and City Council.
RESPONSIBILITY FOR WORK OF OTHERS
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include but not limited to assisting in interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Regularly responsible for funds, building premises, inventory, or other property owned or leased by the organization and, in addition, may have temporary custody and responsibility of patron property.
ACCURACY
Probable errors would exist at all times, since the above-mentioned areas are inherent in the job.
ACCOUNTABILITY
FREEDOM TO ACT
Moderate level of freedom to complete the duties of the job as guided by the Mayor and City Council policy with oversight by the Mayor.
ANNUAL MONETARY IMPACT
The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower. Job has a considerable impact on the organization's end results.
PUBLIC CONTACT
Extensive contact with various diversified sectors of the public environment; wherein, the contacts are of extreme importance to the organization.
EMPLOYEE CONTACT
Establishes company culture by setting tone of interactions and communication with senior level internal officials and employees throughout the organization.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
Occasional use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)
WORKING CONDITIONS
Continuously exposed to one or two elements such as noise, intermittent standing, walking; and occasional pushing, carrying, or lifting.
ENVIRONMENTAL CONDITIONS
While performing the functions of this job, the employee is regularly exposed to outdoor weather conditions; frequently exposed to work near moving mechanical parts; and occasionally exposed to work in high, precarious places, fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually loud.
PHYSICAL ACTIVITIES
Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks. While performing the functions of this job, the employee is regularly required to stand, talk or hear; and frequently required to walk; occasionally required to sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, taste or smell. The employee must occasionally lift and/or move more than 100 pounds; regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; distance vision; color vision; peripheral vision; depth perception; and ability to adjust focus. Must keep a neat appearance. Must have endurance necessary to perform these duties throughout a standard eight (8) or ten (10) hour day according to the schedule.
ADDITIONAL INFORMATION
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of the City of Wagoner and its needs. Thorough knowledge of State, federal and local laws, rules and regulations pertinent to municipalities and this position. Considerable knowledge of hazards and proper safety precautions inherent with this position. Basic knowledge of civil engineering. Knowledge of construction techniques and materials, including installation. Knowledge of automotive equipment, maintenance and repair.
Works in all weather and working conditions.
Wagoner Public Works Authority
Director of Public Works
Job Description
Exempt: Yes
Safety Sensitive: Yes
Department:Wagoner Public Works Authority
Reports ToBoard of Trustees
Location:Wagoner Public Works Authority Office
Date Prepared:January 14, 2019
Date Revised:February 13, 2025
Approved by Board:March 3, 2025
GENERAL DESCRIPTION OF POSITION
The Director of Public Works for the Wagoner Public Works Authority is responsible for the efficient administration, and operation of the Wagoner Public Works Authority on a day-to-day basis, providing utilities to the citizens of Wagoner at a reasonable cost as well as rural water districts. (Utilities are considered: Water Plant, Water Distribution, Sewer Plant, Sewer Distribution, Electric Distribution, Line Clearing Department, Maintenance Shop for WPWA/City, Inventory Control for WPWA/City, Electric Utility Office.) This position also includes responsibility for planning, designing and coordinating all major utility projects. The position operates through authority vested by the Wagoner Public Works Authority Board of Trustees.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Supervises the Wagoner Public Works Authority employing approximately 30-40 persons. Conducts regular department head meetings. Responsible for supervisor development training. Responsible for continuous employee evaluation and training. Responsible for recommending employee promotions and for all disciplinary actions in Public Works departments.
2. Conducts the operational affairs of the Public Works departments. Responsible for developing and improving methods for increasing productivity, financial control, and employee training programs. Assist in the selection of mid-management department heads subject to approval of the Board of Trustees. Plans, designs, and coordinates major Public Works Authority projects and programs. Approves all purchases for the Public Works departments. Prepare specifications and advertisements for bidding and evaluates bids and makes recommendations to the Board of Trustees. Develops capital improvement programs and recommends to the Board of Trustees. Coordinates activities with other department heads, particularly with bidding departments and civic works department in relation to public works projects and public works responsibilities. Coordinates with and provides support labor and equipment to other departments as necessary for special projects and programs. Coordinates the safety program of the Wagoner Public Works authority with the assistance of Human Resources. Responsible for the quality of work performed by all Public Works Department field crews and makes necessary inspections and evaluates. Plans and projects equipment and manpower needs for Public Works department. Provides assistance to all departments with vehicle equipment repair and maintenance projects.
3. Conducts the administrative affairs of the Wagoner Public Works Authority. Administers three individual major utilities: water, sewer, and electric. Administers combined departmental budgets. Establishes and monitors necessary financial control systems and departmental reporting procedures and systems. Reviews and assists departmental budget requests, develops and recommends final proposed Public Works Authority budget to Board of Trustees. Responsible for the coordination and submission of all required water quality reports to federal and state agencies. Serves as Board of Trustees' chief advisor on new equipment needs and replacement schedules. Maintains communications with the news media, giving interviews and preparing news releases as necessary. Handles a variety of citizen complaints and orders solutions if applicable or makes recommendations to the Board where necessary. Assists in the preparation of agenda materials. Performs special studies and evaluations for the Board and prepares special reports as required.
4. Administers three individual major utilities: water, sewer, and electric.
5. Perform any other related duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a four-year college degree, plus 9 to 10 years related experience and/or training, and 5 years related management experience, or equivalent combination of education and experience. Knowledge and or experience in all utilities of the Wagoner Public Works Authority.
COMMUNICATION SKILLS
Ability to read, analyze, and understand the most complex documents; Ability to respond effectively to the most sensitive inquiries or complaints; Ability to write speeches and articles using original or innovative techniques or style; Ability to make effective speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of trustees.
MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability, statistical inference, and fundamentals of plane, algebra, solid geometry.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver’s License.
PREFERED CERTIFICATES, LICENSES, REGISTRATIONS
Operator Certification of ODEQ desired. At least "B" level, two (2) years of employment. Certification in Water and wastewater, water lab, and wastewater lab, at least "B" level in each.
SOFTWARE SKILLS REQUIRED
Advanced: Contract Management
Intermediate: Accounting, Database, Presentation/PowerPoint, Spreadsheet, Word Processing/Typing
Basic: Alphanumeric Data Entry, Programming Languages
INITIATIVE AND INGENUITY
SUPERVISION RECEIVED
Self-directed to achieve organization goals. Reports to board of trustees.
PLANNING
Considerable responsibility with general assignments in planning time, method, manner, and/or sequence of performance of own work, in addition, the organization and delegation of work operations for a division of employees engaged in widely diversified activities.
DECISION MAKING
Performs work operations which permit frequent opportunity for decision-making of major importance which would have considerable effect on the final attainment of multiple major activities and the organization's projects.
MENTAL DEMAND
Comprehensive and intense mental demand. Comprehensive and continual involvement with multiple divisions, departments and/or organizations. Strategic and operational management functions which relate to both the short-term and long-term time periods.
ANALYTICAL ABILITY / PROBLEM SOLVING
Minimal oversight. General oversight. Activities covered by general organizational philosophy and objectives. Solving problems in novel, non-recurring or swiftly changing situations in which the approach is not fully defined. Guidance by organization's board of trustees.
RESPONSIBILITY FOR WORK OF OTHERS
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include but not limited to assisting in interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.
Supervises and manages multiple departments through 5 to 8 supervisors who supervise 100+ employees who are engaged in diversified activities.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Regularly responsible for funds, building premises, inventory, or other property owned or leased by the Wagoner Public Works Authority and, in addition, may have temporary custody and responsibility of patron property.
ACCURACY
Frequent possibilities of error would exist at all times, since the above-mentioned areas are inherent in the job.
ACCOUNTABILITY
FREEDOM TO ACT
Moderate level of freedom to complete the duties of the position guided by board of trustees’ policy.
ANNUAL MONETARY IMPACT
The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower. Job has a considerable impact on the organization's end results.
PUBLIC CONTACT
Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of extreme importance to the organization.
EMPLOYEE CONTACT
Establishes company culture by setting tone of interactions and communication with senior level internal officials and employees throughout the organization.
WORKING CONDITIONS
Continuously exposed to one or two elements such as noise, intermittent standing, walking; and occasional pushing, carrying, or lifting. Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the functions of this job, the employee is regularly exposed to outdoor weather conditions; frequently exposed to work near moving mechanical parts, risk of electrical shock; and occasionally exposed to work in high, precarious places, fumes or airborne particles, toxic or caustic chemicals, vibration. The noise level in the work environment is usually loud. Works in all weather and working conditions.
PHYSICAL ACTIVITIES
Moderately physical. While performing the functions of this job, the employee is regularly required to stand, walk, talk or hear; and occasionally required to sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, taste or smell. The employee must occasionally lift and/or move more than 100 pounds; frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; distance vision; color vision; peripheral vision; depth perception; and ability to adjust focus. Must keep a neat personal appearance. Must speak distinctly and be able to hear and understand when others speak. Must speak English, as first language, or fluently. Must have endurance necessary to perform these duties throughout a standard eight (8) or ten (10) hour day according to the schedule.
ADDITIONAL INFORMATION
KNOWLEDGE, SKILLS AND ABILITIES:
Must process:
The ability to operate a computer with some level of skill. Knowledge of the English language with skills in reading. Skill in preparing business letters, summaries and reports, using prescribed format and conforming to all rules of punctuation, grammar, diction, and style. Knowledge of office procedures, labor relations, and administration. Skill in speaking to participate in panel discussions and debates. Skill in applying the principles of public works systems to solve technical problems and to deal with a variety of concrete variables and situations where standardization does not always exist. Skill in interpreting a variety of instruction furnished in written, oral, or scheduled form. Ability to establish and monitor necessary financial control systems and departmental reporting procedures and systems. Ability to plan common design and coordinate major Public Works projects and programs. Knowledge of procedures to ensure a high quality of work performed by all Public Works department fields crews and makes necessary inspection and evaluation. Skill in handling a variety of citizen complaints and ordering solutions to the complaints if applicable, or makes recommendations to the board when necessary.
Basic knowledge of civil engineering.
Knowledge of treatment techniques of water and wastewater, including installation. Construction techniques and materials, including installation. Electrical distribution systems, including installation.
Safety codes: OSHA, DOT, DEQ, and Oklahoma Corporation Commission. City codes and building codes on Water, Sewer, and electrical systems. Automotive equipment, maintenance and repair.
(Job) Location:
WAGONER, OK
Website Address (please do not delete the http://):
http://WAGONEROK.ORG
Contact Information -
Company/Municipality Name:
CITY OF WAGONER
Street Address
231 Church St
City
Wagoner
State
Oklahoma
Zip Code
74467
Phone Number
9184852554
Fax Number:
9184854748
Contact Job Title:
HR DIRECTOR
First Name
Lori
Last Name
Hall
Email Address
hrdirector@wagonerok.org
Listing Expiration Date:
10/31/2025