Event Coordinator - Chickasha
Listing Title:
Event Coordinator
Listing Description
Are you passionate about sports, events, and creating memorable community experiences? The City of Chickasha, Oklahoma, is looking for a dynamic and detail-oriented Event Coordinator to lead the planning, coordination, and execution of sports tournaments and events at our premier Municipal Sports Complex. This is your opportunity to play a key role in promoting sports tourism, building relationships with local and national organizers, and delivering exceptional experiences for athletes, families, and spectators.
The City of Chickasha, Oklahoma, is seeking a motivated and organized Event Coordinator to manage and grow tournament and event activities at the Municipal Sports Complex. This position is responsible for recruiting regional and national sports tournaments, coordinating facility logistics, and ensuring high-quality experiences for participants, organizers, and spectators. This position would require some evenings, and many weekends throughout the tournament season. This is a full-time, non-exempt position with full benefits.
Key Responsibilities:
Proactively recruit regional and national youth and adult sports tournaments (e.g., baseball, softball, soccer).
Serve as the primary point of contact for event organizers before, during, and after tournaments.
Develop annual event calendars in coordination with local leagues and regional tournament circuits.
Oversee event logistics including field preparation, staffing, concessions coordination, and scheduling.
Collaborate with and assist maintenance staff to ensure the complex meets safety and quality standards.
Work with the Marketing Manager to create marketing materials and work with tourism, hotel, and business stakeholders to promote events.
Monitor event budgets and generate post-event reports including economic impact analysis.
Maintain strong working relationships with local sports associations, vendors, and community partners.
Work weekends and evenings as needed during events.
This position will assist in events and maintenance at other parks facilities in the off-season.
All other duties as assigned.
Minimum Qualifications:
Associate degree in Sports Management, Recreation, Business Administration, or related field (Bachelor’s degree preferred).
Minimum of 2 years in event planning, sports facility management, or tournament coordination.
Strong communication and organizational skills.
Knowledge of amateur and youth sports tournament operations.
Ability to multitask and handle time-sensitive logistics.
Proficiency with Microsoft Office; experience with scheduling/event software preferred.
Must possess a valid Oklahoma driver’s license.
Must be able to work outdoors and lift up to 40 lbs.
Availability to work evenings and weekends during events.
Preferred Qualifications:
Experience working in a municipal or public recreation setting.
Established network within youth/amateur sports tournament circles.
Familiarity with Oklahoma and regional sports tourism trends.
Work Environment:
This role involves a mix of office-based planning and on-site event coordination at the sports complex. The work environment will include regularly working outside in all weather conditions, working near moving mechanical parts and some exposure to vibration and moderate noise. Weekend and evening work is routine during peak sports seasons.
This classification is a “safety sensitive” position as defined by the United States Department of Transportation drug and alcohol testing regulations, the Oklahoma Standards for Workplace Drug and Alcohol Testing Act and/or Oklahoma Medical Marijuana laws. As a “safety sensitive” classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana.
(Job) Location:
Chickasha Oklahoma
Website Address (please do not delete the http://):
http://chickasha.org
Contact Information -
Company/Municipality Name:
City of Chickasha
Street Address
117 N 4th St, Chickasha, OK, 73018
City
City of Chickasha
State
Oklahoma
Zip Code
73018
Phone Number
4052226000
Contact Job Title:
HR Director
First Name
CITY
Last Name
CHICKASHA
Email Address
tracey.austin@chickasha.org
Listing Expiration Date:
05/31/2025